Core Features

Admission Automation

Tools and workflows to automate and accelerate time consuming parts of the student admission process, such as application review and document processing.

  • šŸ“„ Online Application Portals
    – Digital form submission with real-time tracking
    – Integrated fee payment gateways
  • šŸ“„ Document Collection & Verification
    – Upload academic and ID documents securely
    – OCR and AI-based auto-verification
  • šŸ” Automated Application Screening
    – Rule-based shortlisting system
    – AI-powered scoring and ranking
  • šŸ—“ļø Interview Scheduling Tools
    – Auto-schedule with calendar sync
    – Email/SMS reminders and rescheduling options
  • šŸ’¬ Communication Automation
    – Bulk email, SMS, and WhatsApp alerts
    – AI chatbots for FAQ resolution
Diversity module

Advanced functionality to shape the diversity at the classroom, program and campus level, including reporting on student diversity data.

Integration with SITS/BANNER or any other IT System

Data from VAS can be exported and uploaded in any format needed by the institute, such as BANNER/SITS/COLLEAGUE. This eliminates the needs for manual data entry input and removes any errors

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Commissions Module

Functionality for managing and calculating agent commissions based on successful student enrollments or other defined parameters.

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Advanced Features

  • IRCC LOA Verification Module
  • AI for Doc Assessment
  • PAL module
  • Program Fit Ranking Automation

The IRCC LOA Verification Module streamlines the student verification process by enabling institutions to easily download verification files from the IRCC portal, upload them into the VAS system, and let the system automatically match and validate student LOA records. The module then generates a fully compliant response file ready for IRCC submissionā€”eliminating manual work, minimizing errors, and ensuring institutional efficiency.

  • Significant Time Savings: Automates a multi-hour manual task into a process that takes minutes.
  • Seamless File Handling: Direct upload and export features simplify communication with IRCC.
  • Automated Accuracy: Reduces errors by cross-checking records automatically.
  • Compliance-Ready Output: Produces files in the exact format required by IRCC.
  • Operational Efficiency: Frees up staff time for other key tasks.
  • Institutional Credibility: Ensures timely and professional IRCC responses.

TheĀ AI for Doc AssessmentĀ feature leverages artificial intelligence to analyze, validate, and interpret academic and financial documents submitted by international students. This intelligent automation dramatically improves the speed and accuracy of document assessments, helping institutions process applications efficiently while reducing manual workload and errors.

  • Faster Assessment Turnaround: Significantly reduces the time taken to evaluate academic and financial documents.
  • Enhanced Accuracy & Consistency: Ensures every document is reviewed using uniform logic and criteria.
  • Scalable Processing: Efficiently handles large application volumes during busy admission cycles.
  • Fraud Detection: Detects fake or manipulated documents using AI-based pattern recognition.
  • Improved Applicant Experience: Quicker decisions lead to faster communication and higher satisfaction.
  • Reduced Staff Burden: Allows teams to focus on high-priority tasks instead of manual review work.

TheĀ PAL (Provisional Acceptance Letter) moduleĀ in VAS offers a flexible and intelligent solution for issuing provisional letters. PALs can be requested manually by applicants or staff, or triggered automatically based on customizable rulesā€”such as nationality-specific deposit thresholds or program-specific conditions. Once generated, the PAL is uploaded to the applicant’s profile and shared instantly with both the applicant and their agent, ensuring transparent and timely communication throughout the admissions journey.

  • Flexible PAL Generation: PALs can be created manually or automatically based on institutional logic.
  • Nationality-Based Customization: Configure deposit and eligibility rules by applicant nationality or visa profile.
  • Instant Notifications: Notifies both applicants and agents as soon as a PAL is generated and uploaded.
  • Centralized Document Storage: Each PAL is securely stored in the applicantā€™s digital profile for access anytime.
  • Reduced Administrative Workload: Minimizes repetitive manual work by automating document creation and distribution.
  • Improved Admissions Experience: Streamlined PAL delivery enhances clarity and satisfaction for all stakeholders.

TheĀ Program Fit Ranking AutomationĀ module enables institutions to define custom selection criteria and automatically rank applicants based on human capital factors such as academic background, career goals, work experience, and language skills. This module also allows applicants to submit video responses that demonstrate their program fit, helping evaluators understand alignment beyond grades and test scores. The result is a more transparent, consistent, and efficient selection process.

  • Data-Driven Applicant Prioritization: Uses academic and professional data to inform decision-making.
  • Custom Ranking Rules: Tailor evaluation logic to institutional goals and program needs.
  • Video-Based Evaluation: Gain deeper insight into applicant motivation and alignment.
  • Improved Match Quality: Helps select students best suited for program success.
  • Faster Decision Making: Automates sorting and ranking to reduce review time.
  • Fair & Transparent Process: Standardized scoring ensures equity and consistency.

Future Features

AI video assessment

Analyzes video submissions from applicants or students for purposes like interviews or language proficiency validation.

Visa refusal assessment

Identifies factors contributing to visa refusals and automates re-offers for current or future intakes.

AI phone call service

An AI-powered system designed to call confirmed applicants, gathering real-time data on study permit application statuses.

Leader dashboard

A data visualization dashboard providing key performance indicators (KPIs) and insights for leadership, such as enrollment trends and agent performance.

Security and Technical Features

  • Single sign on

    A security feature allowing users to log in once with a single set of credentials to access multiple related applications or services.

  • Data encryption

    The process of converting data into an unreadable format (ciphertext) to protect its confidentiality and integrity during storage and transmission.

  • MFA Support

    Multi-Factor Authentication, a security measure requiring users to provide two or more verification factors to gain access, enhancing account security.

  • RBAC

    Role-Based Access Control, a method of restricting system access based on the roles of individual users within an organization. 1

  • Data integrity

    Measures and processes implemented to ensure the accuracy, consistency, and reliability of data throughout its lifecycle.

  • Data is housed in Canada

    Indicates that the organization’s data is stored on servers located within Canada, potentially for compliance with Canadian data privacy regulations.

  • ISO 27000

    A family of international standards focused on information security management systems (ISMS), outlining best practices and requirements for establishing, implementing, maintaining, and continually improving an ISMS.

  • SOC 2 Type 2

    A report based on the AICPA’s Trust Services Criteria, evaluating the controls at a service organization relevant to security, availability, processing integrity, confidentiality, and privacy 2 over a period of time.

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